Job Details

District Office Secretary

Bonner Springs/Edwardsville USD 204 is now accepting applications for a

District Office Secretary.

Details

• 8 hours a day
• 12 months a year

Questions

Contact Director of Human Resources Sarah Armstrong at ...@usd204.net

Anti Discrimination Statement

We are an Equal Opportunity Employer who fully and actively supports equal access for all people, regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information Testing, Family & Medical Leave, Sexual Orientation and Gender Identity or Expression. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

Any person having inquiries concerning USD 204's compliance with the regulation implementing Title VI of the Civil Rights Act of 1964 (Title VI), Title IX of the Education amendments of 1972 (Title IX), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA) is directed to contact the Director of Finance and Compliance Leticia A. Porter, Ph.D. 913-###-#### 2200 S. 138th St., Bonner Springs, KS 66012 ...@usd204.net

Job Description

USD 204 Position Description

District Office Secretary

Purpose Statement

The job of the District Office Secretary is done for the purpose/s of providing coordination and problem solving; confidential secretarial support to the district administrators; conveying information and providing direction for assigned projects; ensuring efficient completion of school support operations.

Essential Functions

• Compiles data from a wide variety of sources, as assigned for the purpose of preparing reports, and/or preparing information for administrators.
• Coordinates a wide variety of projects, functions and/or program components, as assigned (e.g. meetings; necessary problem solving for clerical issues; processing of inventory and requisition supplies; creation of requisitions, maintenance of budget ledgers; for the purpose of completing work processes, and/or delivering services in a timely fashion.
• Greet both internal and external visitors to the office. Direct visitors as appropriate.
• Maintains a wide variety of manual and electronic documents files and records, as assigned for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a wide variety of activities as assigned by Administrators (e.g. educational program components, meeting arrangements, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non-confidential nature for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a wide variety of documents and materials for the purpose of disseminating information and prioritizing work flow in compliance with administrative guidelines and/or regulatory requirements.
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies; acting as go-between for administrator and stakeholders, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications,

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; planning and managing projects, and performing basic bookkeeping and record keeping; analyzing data; classifying data and/or information; collecting money; conducting financial transactions; customer service; performing standard bookkeeping procedures; using pertinent software applications; organizing meetings; desktop publishing; operating standard office equipment and office technology.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: basic bookkeeping principles; common office machines; bookkeeping practices; codes/laws/rules/regulations/policies; grammar, spelling and punctuation; job-related codes/laws/rules/regulations/policies; keyboarding; office application software; office practices; practicing cultural competency while working collaboratively with diverse groups and individuals; recordkeeping and record retention practices; school safety and security practices; business telephone etiquette; knowledge of community resources; office equipment and technology; personnel administration practices.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes, and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; and utilize job-related equipment. Problem-solving with data frequently requires independent interpretation of guidelines, and problem-solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; accuracy and attention to detail; adapting to changing work priorities; analyzing issues and determining appropriate course of action; dealing with frequent interruptions; displaying tact, courtesy and patience; multitasking; organizing tasks; working as part of a team; working with detailed information/data; occasionally diffusing argumentative behavior; displaying mechanical aptitude; maintaining confidentiality; setting priorities.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods;. The utilization of resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. The job is performed under conditions with some exposure to risk of injury and/or illness. The job is performed under some temperature extremes and under conditions with some exposure to the risk of injury and/or illness.

Reports to: DIstrict Administration

Experience Job Related Experience

Education High School Diploma

Equivalency

Required Testing Certificates and Licenses

Continuing Education/Training Clearances

Criminal Justice Fingerprint/Background Clearance; Kansas Certification of Health

FLSA Status Approval Date Salary Range

Non Exempt Based on experience

FTE: 1.0

HOURS/DAY: 8.0

DAYS PER YEAR Per Board of Education approved duty day calendar

Attachments

District Office Secretary Download Attachment